Hidden Pond Park:
Permanent Home Project

Vote Scheduled for Tuesday, October 7, 2014 10 am to 9 pm
at the Hauppauge Public Library, 601 Veterans Memorial Hwy.

Frequently Asked Questions (FAQ):

How much is this project going to cost?
Will the cost to operate the new building increase?
How did Hidden Pond Park get selected as the site for the new Library?
Is there public transit nearby?
When is this happening?
Who does the Library serve? Who gets to vote on the referendum?
Why not continue to rent?
Where exactly in Hidden Pond Park is the Library property?
Are you building a similar building to what you are in now? Is it going to be bigger?
Where is the old permanent home webpage?
Do I have to be registered to vote?
Can I vote by absentee ballot?
Why is the school district involved with running the vote and issuing the bonds?
Will there be public meetings where I can ask questions or hear more about this proposal?
There are many trees on the Library property in Hidden Pond Park? Will they all be saved?

How much is this project going to cost?

The construction, fees, fixtures, equipment and furniture will cost $16,500,000. The cost to finance that amount is $7,417,100, based on 4% interest for twenty years, for a total cost of $23,917,100. The individual impact based on assessment is:

Assessment

$42,000
$50,000
$60,000

Amount per Year for Project

$121
$145
$173

Property assessment information can be found by visiting:
www.townofislip-ny.gov/departments/assessor/assessment-roll

Will the cost to operate the new building increase?

There are going to be new costs to operate the new building: maintenance contracts on HVAC equipment, grounds to maintain, and possibly utility increases. At this time there are no plans or a foreseeable need for more staff. Due to the fact that the Library currently leases its space, almost $490,000 per year as of 2014, roughly half of these funds will be reallocated to pay for the anticipated increased operating costs. The other half will provide some relief to taxpayers.

How did Hidden Pond Park get selected as the site for the new Library?

The Board of Trustees of the Hauppauge Public Library began looking for a permanent home almost as soon as it opened its doors at 601 Veterans Memorial Highway in August 2002. For five years the Board and Library Administration visited property within the Islip portion of the Hauppauge School District boundaries. All of these properties were expensive and the Board felt was not feasible to ask the community to finance their purchase, in addition, to building or renovating a Library building.

In 2007, the Board asked the Town of Islip for help in locating a property. Hidden Pond Park was suggested and a parcel was located within the Park. In October 2007 the Town passed a resolution to sell the land to the Library. In October 2008 Governor Patterson signed legislation allowing the sale. Then in October 2010 a contract of sale was executed between the Town and the Library for $270,000.

In addition to the inexpensive cost of the property a shared use agreement will be executed allowing the Library use of the existing parking lots (almost 200 spaces in two nearest lots), site lighting, snow and site garbage removal. The Library will not have to provide these items as they would at another location.

Is there public transit nearby?

The closest Suffolk Transit Bus, 3D, stops at Old Nichols Road and Terry Road.

When is this happening?

The Library is holding a referendum on October 7, 2014 at the Library, 601 Veterans Memorial Highway from 10 am to 9 pm. If it passes, the project enters the design development phase. It is followed by construction documents and finally bidding. A groundbreaking would be held in late summer 2015. Our current projections show the building being completed in Spring 2017. Library services will be unavailable only during the move from our current location to the new one and should not take more than one week.

Who does the Library serve? Who gets to vote on the referendum?

The Library was formed on October 3, 2000 to serve the Islip portion of the Hauppauge School District. It began operating out of the current space, 601 Veterans Memorial Highway, in August 2002. Residents of the Islip portion of the Hauppauge School District will be allowed to vote on referendum. Residents who live in the Smithtown portion of the school district will not be paying any portion of this project.

Why not continue to rent?

As the chart shows, ten years after the bond is satisfied slightly more will have been paid in rent, and will continue to be paid in rent for the future unless a permanent home is constructed. In addition, the Library does not control the current leased space. The landlord could choose to lease the space to another tenant, which is their right, at the end of our current agreement.

Where exactly in Hidden Pond Park is the Library property?

The address of the Library will be 660 Terry Road, Hauppauge, NY. The property is located in the L-shaped box below:

Are you building a similar building to what you are in now? Is it going to be bigger?

The Board of Trustees undertook a process where the community was involved in informing them about the purpose, goals and conceptual design for the project. These sessions, called charrettes, took place in June and July 2013. At each meeting over 50 community members attended. During the first session a purpose statement was written:

To build Hauppauge's permanent community Library as a safe environment for all,
In a way that embraces intergenerational collaboration to develop community priorities that use
resources creatively, regenerate ecological health, and celebrate diversity,
So that the project inspires personal and professional growth and fulfillment, generates continuous community
participation, and enhances the quality of life in the park, Hauppauge, and the world indefinitely.

The following session worked on the goals to achieve the purpose. These included:

1. Within Budget 54
2. Connection to Outdoors 33
3. Functional Flexibility 30
4. Hive of Activity 29
5. Indoor Environmental Quality 28
6. Copious Day Lighting 26
7. Durable (physical & operational) 25
8. Energy Efficient 24
9. Cultural/Arts Center 22
10. Ease of Access/Inviting 21
11. Tranquil Natural Landscape 21

The numbers after the goal represent votes of the participants.

The Board of Trustees asked the Director and his staff to write a building program based on the publicís purpose and goals. This building program provided the square feet it would take to accomplish the desired activities. It called for a building size of 18,000 square-feet, currently the Library leases 13,500 square feet. The Board approved the program before the third charrette took place.

The third charrette focused on conceptual design. Now that the Library has an 18,000 square feet plan, where should areas go? Where is the front door? Where does the childrenís department go? One floor or two? After eight hours of discussion, many items were settled upon.

The Design Team met after the three charrettes to work on the concepts. This group met in person three times to drill into what the community shared and to make sure the purpose, goals and initial conceptual designs were followed. Weekly phone calls were had with the team to make sure the schedule was respected and work promised was delivered and obstacles overcome. In January 2014 the Board of Trustees approved the site plan, ground floor plan, budget and schedule.

The building has many excellent features. Please read the narratives from the architect, structural engineer, site designer, heating and cooling engineer, and civil engineer. More meeting rooms, more seats, new technology including a dedicated learning lab, music/video production studios, outdoor areas and more are part of the proposed library.

Where is the old permanent home webpage?

The old permanent home webpage is available here.

Do I have to be registered to vote?

Yes. You may vote in a library election if you are (1) at least 18 years of age; (2) a citizen of the United States; (3) you have lived in the library district for 30 days (prior to scheduled library election); and (4) you are registered to vote (you are already registered if you have voted during the last four years in any general, school district or library election.) If you are not registered to vote, voter registration forms are available in the library and online at the Suffolk County Board of Elections.

Can I vote by absentee ballot?

Yes. Applications for absentee voting in the October 7 election are available here and through the school District Clerk, Whiporwill Administrative Office, 495 Hoffman Lane, Hauppauge, New York. If the ballot is to be mailed to the voter, completed application must be received by the District Clerk no later than 5 pm on September 30, 2014. If the ballot is to be delivered personally to the voter at the office of the District Clerk, the completed application must be received by the District Clerk no later than 5 pm on October 6, 2014. No absentee ballot shall be canvassed unless it is received in the office of the District Clerk by 5 pm on October 7, 2014.

Why is the school district involved with running the vote and issuing the bonds?

In order to construct the new library, money must be borrowed. The library board has determined that school district bonds, the interest on which is exempt from taxation, will be the most economical way to finance the project. Under applicable law, the school district is required to call a bond referendum if requested by the library, and to issue bonds if the vote is successful. The bonds will be issued by the Hauppauge School District, but the taxes to pay the principal of and interest on the bonds will be levied ONLY on real property located in the Town of Islip portion of the school district. The Library will be paying all costs associated with calling and conducting the bond referendum.

Will there be public meetings where I can ask questions or hear more about this proposal?

Yes. There are three meetings currently scheduled for anyone in the community to come to the current Library, 601 Veterans Memorial Highway and meet the Library Board of Trustees, Library Director, some staff, architect and project manager. After a brief presentation, the floor will be open to questions. The dates for these meetings are: Saturday, September 6 at 10 am; Thursday, September 18 at 7:30 pm; and finally, Saturday, September 27 at 10 am. The presentations will be the same for each meeting.

There are many trees on the Library property in Hidden Pond Park? Will they all be saved?

No. All the trees will not be saved. We have a draft plan for which trees will be saved and which will be taken down.